Posts tagged "Designs"8 posts

Collaborate on Documents & Designs

Posted February 2, 2012

Projecturf offers simple ways to collaborate on files and gather feedback on designs. When uploading a new design or document to one of your projects, just fill out the message box to begin a new discussion. If you send an email notification with the new message, users will be able to reply via email. By adding a message, you can solicit feedback, add any important comments, and ask users to make changes or add information to a file. All comments on documents and designs are linked directly to the Discussions section. You will see the number of comments associated with each file to the right of the file name. By clicking on the number of comments, you will automatically be directed to that specific discussion where you can add a reply or make other changes.

If a document or design has already been uploaded, you can start a discussion about it from the Discussions section. After you click to add a new discussion, change the type to Document or Design and then select the file name from the drop-down menu. From there, you can set permissions and send email notifications of your new discussion.

Getting Approvals and Ratings on Designs

Posted January 11, 2012

Each project in Projecturf has a Designs section for sharing, collaborating, obtaining approvals, and rating designs. The designs can be grouped into categories and are displayed as thumbnails. By clicking on a thumbnail, you can view the design inline and also scroll through them using the arrows. When uploading a design, simply check off the users that you want to view the design. Anyone given permission on a design will be able to approve and rate it on a five star scale. Watch the short video tutorial below to learn more.

Also, if you don't need to use the Designs section on a project, it can be turned off in the project settings.

Version 3.2 Now Live!

Posted August 18, 2011

Projecturf version 3.2 was just released and is available to all new and existing customers. This update includes several major new features and enhancements that provide additional functionality and help improve efficiency by speeding up your workflow. This latest version includes the following:

• Drag and drop Gantt chart that allows you to move and resize your tasks and subtasks to update your timelines quickly. This is available at both the Global level across all your projects and the project level.
• Apply colors to the Gantt charts to easily decipher between projects on the Global Gantt chart when updating your project schedules.
• Add expenses to your Timecard. You can also associate fixed expenses with a task or ticket and track to your budgets.
• Filter timecards based on selected dates to quickly view a specific week, month, etc. and export them based on the applied filters.
• Sync all your tasks and subtasks to any popular calendar application. Simply check a box and the feed will automatically generate.
• Receive a daily digest email in HTML format of all new, completed, and upcoming tasks, tickets, and events.
• Receive nicely formatted HTML emails for all your notifications and discussions. HTML emails can also be turned off if you wish to receive plain text emails.
• Get notified of Projecturf updates, news, features, and blog posts when logged in. This can be turned on and off in the account section.

These new features and enhancements were a direct result of feedback from you. Share ideas and vote on existing suggestions here: Projecturf suggestion box. To learn more about the Gantt chart and task syncing, visit the support center. We have also added a video tutorial of the Gantt chart for those who prefer video over text.

Quick Tip: Scroll Through Designs in Preview Window

Posted May 25, 2011

A new Projecturf enhancement allows you to quickly scroll through designs with the preview window open. When in the Designs section for one of your projects, open up a preview window by clicking on the design thumbnail or the magnifying glass underneath it. With the preview window now open, you can quickly scroll using the arrow keys on your keyboard or by clicking the arrows on the left and right side of the image.

This enhancement provides a fast and efficient way to view designs in your project management system.

10 Projecturf Tools that Simplify Your Projects

Posted August 10, 2010

Project management software can provide many useful benefits to businesses and freelancers. Some of these are easily quantifiable right away such as centralizing and organizing all the moving parts of a project, while others you start to see over time. I've compiled a list of several features available in Projecturf that will help you be more efficient in managing your projects, free up a lot of your time, reduce administrative tasks, and keep you focused on getting things done.

Contact Groups: Use the advanced drag and drop functionality to create contact groups for quickly adding users to a project, for assigning users to a task or ticket, and setting permissions in any section. This is not only a big time saver when assigning tasks and tickets to pre-defined groups, but a great way to keep all your contacts organized.

Drag and Drop Calendar similar to iCal:  A full calendar for every project which includes your tasks, subtasks, and events. Simply drag and drop events or rearrange project plans quickly. You can view all your schedules from your project calendar and make adjustments on the fly.

Reply to discussions via email: Reply to notifications directly from your inbox and keep all your discussions centralized in one location. Use this section to quickly find old emails and archive past discussions.  You can also create discussions that are linked to specific designs and documents.

RSS Feeds / Email Notifications: Use the detailed RSS feeds to track all your project updates and choose to be notified via email of new project activity. You will be notified every time someone makes a change to a project or adds a new item.

Global Dashboard: Allows you to track all of your projects in a single location. Use reports for simple and clear summaries of your data and resources and view latest activity, calendars, tasks, bug tracking entries, timecards, and more across all your projects. Simplify your existing project plans and stay informed on all projects in one place.

Whiteboards: This section was added to allow users to create, edit, share, and collaborate on documents in Projecturf. It is similar to Google Docs and let's users set permissions, tack versions, and make edits using a custom inline editor. This eliminates emailing around files and asking others for updates. Keep all edits centralized and stay organized using this collaboration software tool.

Project Templates: The project templates allow you to use a set list of tasks, subtasks, and contacts for any new project. The dates from the your task list update automatically when you duplicate the project based on when the project is created. This is a great way to start a new project if you have similar tasks.

File Versioning: If you're like me, then you are constantly collaborating on different documents and making updates and changes to files. In the documents section, click the Actions button to upload a new version. It will always show the latest file along with all prior versions to keep track of the changes.

Approve and Rate Designs: These two features will make a big difference if you work a lot with clients or designers. Whoever is given permissions on a design can digitally approve them and also rate any design based on a 5 star scale. This removes many roadblocks to moving projects along and getting things done.

Project Completion Report: This is my favorite report because it gives you a full picture of your project at any point in time. You can customize the report based on any dates or specific users, it's nicely formatted to print, and the output displays tasks with subtasks, status, due date, who's responsible, and the percent complete.

These project tools are available on all of our Projecturf accounts for your online project management needs.

Multiple Approvals on Designs and Documents

Posted July 24, 2010

Due to recent customer requests on our suggestion forum, we've added multiple approvers on both designs and documents. Each person can approve a design or document once. In the designs section, the approval check-mark turns green after it is approved and the approval dates and names are stored in the tooltip. This can be seen when hovering over the icon.

In the documents section, underneath the document name it will show how many people have approved the document and it also shows the names and dates in the tooltip when hovering your mouse over the approvers.

In addition, the approvals report now displays every approver on each design.

Many Design agencies and companies are using the approvals to streamline processes with clients and co-workers and also to track and organize them in one place.  Using the Designs section, you can set permissions, create discussions, preview designs inline, group designs by category, email them to others, present them in thumbnail format, and approve them.  This new web based project management feature will help simplify the process further while also adding important functionality for all users. Enjoy the new updates!

Preview Images Inline

Posted July 2, 2010

We received many requests to add previewing of designs and documents from within your browser.  We've listened to your suggestions and just released this feature as a result of your feedback.  Now you can use the new preview icon to quickly view uploaded designs right from the browser.  This allows staff and clients to quickly review, comment on, and approve designs all without leaving the page, maximizing efficiency.

You can also use this feature to preview images from the documents sections.

Thanks for your suggestions!  Visit our forum to continue submitting requests and vote for upcoming features - www.projecturf.com/suggestions.

Download Process Updated

Posted February 23, 2010

We updated our download process and pushed it live today after testing it for several weeks with some customers. The new process is much better and from a customer perspective you'll see a difference is in a few areas. First, some obscure file types were not downloading correctly and in some rare cases, not at all. This update fixes that so all file types will download correctly now, regardless of their extension. Also, you'll notice a difference when you click a file to download it. Instead of some files just opening in the browser window, you will now be prompted to save the file to your computer first or open the file directly with the correct application (if it exists on your computer). This update forces a user to be logged into the system to be able to download a file, meaning your files are also more secure.

Please let us know if you experience any problems. Thanks for the support!